Médecins Sans Frontières- Belgium is pleased to invite qualified and registered audit firms

Medecins-Sans-Frontieres-Logo-Reportertenders

Overview

  • Category : Auditing Related
  • Posted Date : 12/22/2021
  • Phone Number : 0973109503
  • Source : Reporter
  • Closing Date : 12/27/2021

Description

Invitation to Bid for External Audit

Médecins Sans Frontières- Belgium is an international medical and humanitarian, non-profit, organization acting in accordance with the principles and rights of humanitarian assistance and international medical ethics.

In compliance with its Charter, MSF provides medical and humanitarian assistance to populations in need without discrimination based on race, religion, creed or political affiliation, in contexts of epidemic, endemic, natural disaster and conflict in more than 70 countries in the world. The organization is independent of any political, religious, military or economic power and respects the humanitarian principles of impartiality, neutrality, independence, medical ethics and medical confidentiality.

Médecins Sans Frontières- Belgium is pleased to invite qualified and registered audit firms to submit their Technical and Financial proposal for auditing the books of accounts of the organization for fiscal year 2021 and could be renewed for the next two years in line with Agency for Civil Society Organization(ACSO) rules.

Requirements:

Interested firms are expected to submit evidences of the following requirements:

  • Certificate of Competence from Accounting and Audit Board of Ethiopia
  • Renewed business license for the year 2021;
  • VAT and TIN registration certificate;
  • The audit firm’s profile, relevant experience in conducting INGO accounts and full address;
  • Auditors to be involved with summary of their qualification and experience;
  • Time frame required to complete the audit work including the final audit submission date; and
  • Audit fee to be charged, clearly by indicating with or without VAT
  • Previous experience of auditing financial statements prepared based on IPSAS.
  • The bidders are required to submit the completion time of the Audit work.

Sealed quotations of the audit fee should be delivered by hand to the following address before December 24, 2021.

MSF-Belgium Ethiopia Mission

Attn: Finance Department

Yeka Sub City, woreda 08

On the road from Misrak Poly Technic College to English Embassy

Contact +251973 109503

Terms of Reference (TOR) for the External Auditors MSF Belgium

MSF Belgium is requesting proposals from licensed certified external audit service firms to audit its financial statements for the fiscal year ending December 31, 2021, with the option of auditing its financial statements for the subsequent three (3) fiscal years. The Documents to be audited is with the box files of 60Pcs to 70Pcs.

  1. Objectives of the Audit:

The objective of the audit is for the auditors to conduct audit reviews as follows:

  1. The auditors shall express an independent professional opinion as to whether the financial statements present fairly, in all material respects, the financial position of MSF in accordance with the International best practice in the non-profit industry.
  2. The audit shall be carried out in accordance with IPSAS (International Public sector accounting standards) and in accordance with a law of Democratic Republic of Ethiopia agency for civil Society Organizations Proclamation.
  3. The Audit shall establish whether or not appropriate supporting documents, records and books of accounts relating to all activities have been kept. Clear linkages should exist between the books of accounts and the financial statements presented.
  4. Produce complete and accurate financial statements of project Income and expenditure during the period under review.
  5. Management letter-The Auditors shall prepare a management letter after the completion of the audit in which auditors will:
    • a) Identify specific deficiencies or areas of weakness in systems and controls, and make recommendations for their improvement;
    • b) Examine on test basis that appropriateness of supporting documents, records and books of accounts relating to all project activities;
    • c) Include management responses to audit findings and recommendations;
    • d) Point out any matters that come to the auditor’s attention during the audit that might have a significant impact to the implementation of the program
    • e) Examine, assess and report on compliance with the terms and conditions of the agreement between funding partners and MSF and applicable laws and regulations within accounting and taxes;
    • f) The auditor shall report the identified amount in case there are any missing supporting documents;
  6. Technical Requirements

Thorough research must be conducted for benchmarking purposes and estimation of overall hours by the organization inviting tenders, the overall hours should be the basis for evaluation of the following in the bidding process:

2.1. Explanation of the approach to performing an external audit, including the audit methodology, nature, timing and extent of audit procedures to be performed;

2.2.   Demonstration of experience and expertise of external auditing for non-governmental organizations;

2.3. Incorporating CV’s of the proposed professional staff of the core management team proposed for the engagement and the authorized representative submitting the proposal. Key information should include the position of the individual in the company, the role that the individual will have in the engagement, number of years’ experience, all tertiary and professional qualifications, professional memberships, experience, and degree of responsibility held in various assignments during the last three (3) years.

2.4.   Proof of experience in performing external audit services: list current and past clients where the bidder carried out external audit along with the name of the organization, contact person, designation, contact number, nature of the external audit service and length of the appointment for at least two (2) non-governmental organizations where you have rendered external audits services in the last three (3) years.

2.5.   Proposals must remain valid from the submission date.

Audit Duration:

The audit work shall be completed within two weeks from the date of commencement of the audit but before or on March 27, 2021

Evaluation Methodologies

Experience and Technicality 60 Point: Proof of experience in performing external audit services: list current and past clients where the bidder carried out external audit along with the name of the organization, contact person, designation, contact number, nature of the external audit service and length of the appointment for at least two (2) non-governmental organizations where you have rendered external audits services in the last three (3) years.

Price: 40 Point: The Bidder unit rates and prices shall be the entirely quoted by currency of the country (ETB). This currency will apply for all payments Bid Validity

Payments Modalities

The audit fees will be fixed through a competitive bidding process.

How to Apply

Application Process

6.1 The Technical part and Price quotation should be separately submitted.

6.1 For any clarification relating to the bidders should be addressed to Finance Department Mob No. 0973109503.

6.2   Signed and stamped tender offers with enclosed envelop must be submitted to MSF Belgium office in Addis Ababa to the following address before or on December 27, 2021 COB 5:00pm.

MSF-Belgium Ethiopia Mission

Attn: Finance Department

Yeka Sub City, woreda 08

On the road from Misrak Poly Technic College to English Embassy

Contact +251973 109503

 Any tender received after the closing date/time shall not be considered.

Note:

Only shortlisted audit firms will be contacted. MSF Belgium has the right to cancel fully or partially the BID

Please note that this advert contains full Terms of Reference, hence no further tender documents are available.