Center of Concern would like to float a tender for interested, eligible and competitive suppliers for the supply of one car (Pick up 4WD)

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Request for Quotation

For Procurement of: Pick up 4WD

Issuance Date: 19/09/2021

Deadline and time for receiving Offers: 29/09/2021

Center of Concern (CoC), is an indigenous civil society organizations operating in South Nations, Nationalities and Peoples Regional State and Sidama Region of Ethiopia. The organization was established in 2005 and re-registered and licensed as Ethiopian Residents Charity under certificate number 3160.

Center of Concern would like to float a tender for interested, eligible and competitive suppliers for the supply of one car (Pick up 4WD) with a Duty Free basis to support the implementation of the projects as per the below specification.

Specification

Instruction to Offers

Number of Quotes per Offer or: Unlimited

Quote of Statement of Compliance: Vendors are to offer a standard product exactly or closely matching the specifications mentioned in the RFQ.

Source Origin and Nationality Requirements: Please state the source and origin of the product.

Prices: Prices should be fixed and it includes all costs of transportation of vehicle up to Hawassa office.

Currency: prices shall be stated in ETB or USD, duty free.

Language: The quote, as well as correspondence and documents relating to the offer shall be in English.

Validity: Quote shall remain valid for 60 calendar days from the due date for receipt of quotes. In exceptional circumstances, prior to expiry of the original offer validity period, CoC may request that the offer or extend the period of validity for a specified additional period. Offer or agreeing to the request will not be required to modify their quote.

Preparation and submission of quotes

Late quotes will not be considered or accepted

Quotes shall be submitted in person. The Technical Proposal and Financial (price) quotation separately in WAX SEALED envelope to:

CoC Logistic Department                                 OR             Initiative Africa                          

Head office Hawassa                                                             Bole Medahenialm lucky building 5th   Floor In front of Monarch Hotel         Office No: 505                                                                                                

Address: Haykdar sub city                                                    Addiss Ababa

Tel:0462205011                                                                                                 

Mobile: 0911233682/0931550211       

Hawassa     

On or Before: 29/09/2021

Due Date and Time for Submission of Quotes

• Quotes must be received by CoC no later than the due date and time as shown on the cover sheet of this RFQ. CoC may, at its discretion, extend the due date and time for the submission of quotes by amending this RFQ.
• Any quote after the due date and time for submission of quotes will NOT be accepted or it will be rejected.

Evaluation of Quotes

All qualified bidders are encouraged to submit a bid. Qualified bidders are those that are registered and have been licensed to supply vehicles, producer or wholesaler of the vehicles with the inclusion of copies of the following documents with their bids

1. Valid Business License
2. Tax Identification Number (TIN)
3. VAT registration, certification
4. Contact person
5. Mail and email address
6. Telephone Numbers

Evaluation of bid will be made on technical and financial evaluation. More specifically, quotes will be evaluated based on the following criteria.

• Overall responsiveness of the quote
• Confirmation to product specification
• Total price
• Timeliness of delivery

Information for Offerors

Clarification of Quotes

During evaluation of the quotes, CoC may. At its discretion, ask the offer or for clarification of their quotes. Clarification is limited to exchanges of information with a Firm to resolve minor or clerical errors: they do not offer an opportunity for a Firm to modify or change an offer.

Award Criteria

CoC is not obliged to make an award by virtue of having issued this solicitation. CoC can only make an award if the product fully complies with the technical specifications mentioned in the agreement terms. Alternatively, CoC may make awards to different offerors should such multiple awards be more advantageous to CoC. Any award (s) will be made to the responsible offeror whose offer (s) has/have been determined to be most advantageous to CoC. CoC reserves the right to cancel or reject the offer, in part or the whole as deemed best serve its interest.

Confidentiality

Information submitted in response to this RFQ will be kept confidential.

Contract Type

1. Ordering-Instruction on order processing will be issued at contract award.
2. Delivery date and place of delivery: delivery date is no later than 45 days after order and the place of delivery is Hawassa.

Bid opening Bid will be opened on 30/09/2021 in the presence of bidders or their legal representatives at 4:00 AM local time.

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